Cambridgeshire County Council
Cleaning & Grounds Maintenance Framework
Description
Cambridgeshire County Council have a combined Cleaning & Grounds Maintenance contract, which has been in place since 2023. This process is a re-procurement of that contract. The current contract is accessed by Fenland District Council for cleaning services, and this new process shall also be accessed by Fenland DC (only for cleaning services).
The Authority wishes to appoint one Provider to provide a Cleaning and Grounds Maintenance Service to the organisation across a variety of properties within the geographical boundaries of the County of Cambridgeshire. The Provider shall be expected to undertake a comprehensive cleaning service, including routine daily cleaning of varying types of buildings, deep cleans, periodic cleans, window cleaning, provision of sanitary bins and nappy bins, barrier matting and other requirements usually associated with a contact of this type, including reactive and preventative pest control and also gritting and snow cleaning services, as well as a Grounds Maintenance service.
Commercial tool
Establishes a framework
Total value (estimated)
- £7,200,000 excluding VAT
- £8,640,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2027 to 31 March 2029
- Possible extension to 31 March 2031
- 4 years
Description of possible extension:
It is expected that an initial contract will last for a period of two years with two options to extend for one further year (2+1+1).
Main procurement category
Services
CPV classifications
- 77000000 – Agricultural, forestry, horticultural, aquacultural and apicultural services
- 90900000 – Cleaning and sanitation services
Contract locations
- UKH12 – Cambridgeshire CC
Justification for not using lots
This procurement is not being split into Lots as a single provider is required for reasons of efficiency and to support programme delivery.
Framework
Maximum number of suppliers – 1
Maximum percentage fee charged to suppliers –0%
Framework operation description
It is expected that an initial contract will last for a period of two years with two options to extend for one further year (2+1+1) and will take the form of a Framework agreement under which individual requirements for each site will be specified and priced according to a schedule of rates agreed as a result of this tender process.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
This Framework is open to any city, district, borough, or other local authority within the county of Cambridgeshire, and any school, academy, university, or other educational establishment within the county of Cambridgeshire.
Those identified organisations who wish to contract under this framework must first sign an Access agreement (provided by the CCC Procurement team) which will include a rebate or cost model to be agreed between CCC and the Authority. The successful provider should NOT include any allowance for a rebate when pricing any sites within this initial exercise or any additional sites, as this arrangement will solely be between CCC and the accessing body.
Participation
Legal and financial capacity conditions of participation
Full details of the legal and financial capacity conditions can be found in the associated tender documents, which applicants can access via the portal.
Technical ability conditions of participation
Full details of the technical ability conditions can be found in the associated tender documents, which applicants can access via the portal.
Submission
Enquiry deadline – 20 July 2026, 5:00pm
Submission type – Requests to participate
Deadline for requests to participate –31 July 2026, 12:00pm
Submission address and any special instructions
At the following link you can express an interest and access the tender documents: https://procontract.due-north.com/Procurer/Advert/AdvertSummary?projectId=36c37824-734f-f111-813c-005056b64545&projectStepId=4bc37824-734f-f111-813c-005056b64545
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
5 to 7 suppliers
Selection criteria:
Shortlisting for Tender Stage:
The Authority intends to invite 5 – 7 Applicants to submit Tenders.
The aim of this first stage is for bidders to express their interest in participating in the procurement by submitting their completed Conditions of Participation and for the Authority to use the completed Conditions of Participation to compile a shortlist of suitably experienced and qualified bidders to progress to the next stage of the CFP.
Bidders are required to complete the Conditions of Participation as the first stage of this CFP. This response alongside the core information accessed from the Central Digital Platform/Find a Tender Service will be used to shortlist bidders up to a maximum of 7. Further information is available in the PSQ Guidance document.
Award decision date (estimated)
30 November 2026
Contracting authority
Cambridgeshire County Council
- Public Procurement Organisation Number: PJVB-3262-VGVJ
New Shire Hall Emery Crescent Enterprise Campus,Alconbury Weald, HuntingdonPE28 4YEUnited KingdomEmail: procurementandcommercial@cambridgeshire.gov.ukWebsite: https://www.cambridgeshire.gov.uk/Region: UKH12 – Cambridgeshire CC
Organisation type: Public authority – sub-central government
